---
title: Sending and distributing a newsletter
description: Send yourself a proof, publish the newsletter and send it to your families, now or at a time you choose.
url: "https://schoolzine.com/docs/sending-and-distributing-a-newsletter/"
updated: "2026-10-21"
category: Newsletters
tags:
  - distribution
  - newsletter builder
  - proof
---

# Sending and distributing a newsletter

When your newsletter is ready, send a proof to check it in a real inbox, then publish it and send it to your families. All of this happens on the newsletter's page in the Control Centre.

![The newsletter's Settings, Publish, Preview, Send Proof and Copy buttons](https://schoolzine.com/wp-content/uploads/sites/3/2026/10/newsletter-action-buttons.png)

## Send a proof

A proof is a test email of the newsletter. Only the people you choose receive it.

1. Click **Send Proof**.
2. Type one or more email addresses, separated by commas. Your own address is filled in for you.
3. Click **Send**.

![The Send Proof window](https://schoolzine.com/wp-content/uploads/sites/3/2026/10/newsletter-send-proof.png)

> **Tip:** Send the proof to a colleague as well as yourself. A second pair of eyes catches the typos you've stopped seeing.

You can also click **Preview** to open the newsletter in a new tab, just as it will look once it's published.

## Publish and send

Click **Publish**. If your account lets you send newsletters, a window opens where you choose when it goes out:

- **Send Date** and **Send Time**: when the email goes to families. Set a future time to schedule it.
- **Auto send without review**: publish the newsletter and send it at the scheduled time.
- **Review before distribution**: open the email in **Communicate**, where you can check the recipients and the email before sending.

If your account doesn't send newsletters, **Publish** simply puts the newsletter online, ready for a colleague to send.

> **Important:** Once a newsletter has been emailed, it can't be unsent. Always send yourself a proof first.

Once published, the newsletter shows as **Published**, and its web address appears under **Published URL(s)**. Click **Copy** next to the address to share the link anywhere, for example on your website or in a text message.

## Send a newsletter that's already published

If a newsletter is published but hasn't been emailed yet, click **Distribute** under the distribution details. You'll see the same send options as above.

## Unpublish a newsletter

To take a newsletter offline, click **Unpublish**. It disappears from your website and archive. Emails you've already sent still point to it, so check before you unpublish an issue families may still be reading.

## Related articles

- [Previewing and printing a newsletter](https://schoolzine.com/docs/previewing-and-printing-a-newsletter/)
- [Creating a newsletter](https://schoolzine.com/docs/creating-a-newsletter/)

## Need a hand?

Our Customer Success Team is here to help. Call **1300 795 503**, email **support@schoolzine.com** or start a live chat in your Schoolzine account.