---
title: Previewing and printing a newsletter
description: Check your newsletter on phones and tablets, set up the printed version, and change its design and table of contents.
url: "https://schoolzine.com/docs/previewing-and-printing-a-newsletter/"
updated: "2026-10-21"
category: Newsletters
tags:
  - newsletter builder
  - preview
  - print
---

# Previewing and printing a newsletter

Before you send your newsletter, check how it looks for families on their phones and on paper. Everything here is in the toolbar at the top of the newsletter builder.

![The newsletter builder toolbar](https://schoolzine.com/wp-content/uploads/sites/3/2026/10/newsletter-builder-toolbar-buttons.png)

## Preview on desktop, tablet and phone

Click **Preview** to see the newsletter exactly as families will. Use the icons along the top to switch between screen sizes.

![The preview screen-size buttons](https://schoolzine.com/wp-content/uploads/sites/3/2026/10/newsletter-preview-devices.png)

From left to right:

1. Desktop
2. Tablet, landscape
3. Tablet, portrait
4. Phone, landscape
5. Phone, portrait
6. Print

![The newsletter previewed on a phone](https://schoolzine.com/wp-content/uploads/sites/3/2026/10/newsletter-preview-phone.png)

Click **Close Preview** to go back to editing.

> **Tip:** Most families read the newsletter on their phone. A quick check in **Phone, portrait** view catches photos that are too small and headings that are too long.

## Set up the printed newsletter

Click **Print Layout** to see the newsletter as a printable A4 document. The options bar lets you fit it to the page:

![Columns, Density and Margins options](https://schoolzine.com/wp-content/uploads/sites/3/2026/10/newsletter-print-options-layout.png)

![Tables, Galleries, Hide Images and Print options](https://schoolzine.com/wp-content/uploads/sites/3/2026/10/newsletter-print-options-content.png)

- **Columns**: one or two columns of articles.
- **Density**: **Compact** fits more onto each page.
- **Margins**: **Narrow** gives more room on the page.
- **Tables**: let tables break across pages, keep them together, or squeeze them up.
- **Galleries**: print every gallery photo, or just the first 4 or 8.
- **Hide Images**: leave photos out for a text-only copy.

The page count updates as you change options. When you're happy, click **Save Print Layout** so everyone who prints the newsletter gets the same layout, then click **Print**.

![The printable version of the newsletter](https://schoolzine.com/wp-content/uploads/sites/3/2026/10/newsletter-print-page.png)

> **Tip:** To keep an article out of the printed newsletter, or show it only on paper, use **No Print** or **Print Only** in the article's settings.

## Newsletter Settings

Click **Newsletter Settings** to change, for this newsletter only:

- **Publication**: which publication, and so which list of families, the newsletter belongs to.
- **Skin**: the design. Leave it blank to use your publication's usual design.
- **Indexing**: turn the table of contents at the top on or off.

Click **Save** in the panel. Refresh the page to see a new skin.

![The Newsletter Settings panel](https://schoolzine.com/wp-content/uploads/sites/3/2026/10/newsletter-settings-panel.png)

## Compact View

Click **Compact View** to hide your school's side panel and menu while you edit. That leaves more room for your content. Click it again to bring them back. It only changes your own view: families still see the full design.

## Related articles

- [Working with articles](https://schoolzine.com/docs/working-with-articles/)
- [Sending and distributing a newsletter](https://schoolzine.com/docs/sending-and-distributing-a-newsletter/)

## Need a hand?

Our Customer Success Team is here to help. Call **1300 795 503**, email **support@schoolzine.com** or start a live chat in your Schoolzine account.