---
title: Managing content holders and media
description: Write reusable blocks of website content, and keep your images and documents in the Media Library.
url: "https://schoolzine.com/docs/managing-content-holders-and-media/"
updated: "2026-10-21"
category: Websites
tags:
  - content holders
  - media library
  - websites
---

# Managing content holders and media

A content holder is a block of content, like your Uniform Shop hours or your school's contact details, that you can show on one or more web pages. Update the content holder once and every page that uses it changes too.

## Content holders

In the Control Centre, select **Content → Content Holders**. Use **New Folder** to keep them organised, and the filters to find them by tag or status.

![The Content Holders list](https://schoolzine.com/wp-content/uploads/sites/3/2026/10/websites-content-holders.png)

### Add a content holder

1. Click **New Content Holder**.
2. Give it a **Name** your team will recognise and a **Title** to show on the page.
3. Leave **Status** ticked as **Active**. Set a **Release Date**, and untick **Never** under **Expiry** if the content should disappear on a certain date.
4. Choose a **Content Folder** and add **Tags** if you use them.
5. Write the content in the editor. You can add pictures, links, tables and video.
6. Click **Save**.

![A new content holder](https://schoolzine.com/wp-content/uploads/sites/3/2026/10/websites-new-content-holder.png)

To show it on a page, open the web page and pick the content holder from **Add content** under **Page Content**.

> **Tip:** Expiry dates are handy for seasonal content, such as enrolment information, so it comes down by itself.

## The Media Library

The Media Library holds the images, PDFs and other files you use on your website and in newsletters. Select **Content → Media Library**.

![The Media Library](https://schoolzine.com/wp-content/uploads/sites/3/2026/10/websites-media-library.png)

- Drag files onto **Quick Add** to upload them straight away.
- Click **New File** to upload a file with more details.
- Search, or filter by status, type or tag, to find a file.
- Click **Folder View** to browse by folder.
- Tick several files and use **Bulk Actions** to change them all at once.

### Add a file with details

1. Click **New File**.
2. Give it a **Name** and, optionally, a **Title** and **Tags**.
3. Click **Choose File** under **Upload File** and pick the file.
4. Set a **Release Date** or **Expiry Date** if the file should only be available for a while.
5. Click **Save**.

![Adding a media file](https://schoolzine.com/wp-content/uploads/sites/3/2026/10/websites-new-media-file.png)

## Related articles

- [Creating a web page](https://schoolzine.com/docs/creating-a-web-page/)

## Need a hand?

Our Customer Success Team is here to help. Call **1300 795 503**, email **support@schoolzine.com** or start a live chat in your Schoolzine account.