---
title: Importing events
description: Add a whole term of events at once by importing them from a spreadsheet.
url: "https://schoolzine.com/docs/importing-events/"
updated: "2026-10-21"
category: Calendar
tags:
  - calendar
  - events
  - import
---

# Importing events

If you've planned a term or a year of dates in a spreadsheet, you can import them all in one go rather than adding each event by hand.

## Prepare your spreadsheet

1. In the Control Centre, select **Events**, then click **Import Events**.
2. Click **Example CSV** to download a template with the right columns.
3. Fill in one row per event, then save the file as a **CSV** file. In Excel, choose **File → Save As** and pick **CSV (Comma delimited)**.

> **Tip:** Keep dates in one consistent format throughout the spreadsheet, such as 14/11/2026. Mixed formats can stop events importing correctly.

## Import the file

The import walks you through five steps: **Upload File**, **Map Fields**, **Calendar**, **Progress** and **Completed**.

![The Import Events page](https://schoolzine.com/wp-content/uploads/sites/3/2026/10/calendar-import-events.png)

1. **Upload File**: click **Choose File**, select your CSV, and give the import a **File name** you'll recognise later, such as "Term 1 2027 dates".
2. **Map Fields**: match each column in your spreadsheet to an event field, such as name, start date or location.
3. **Calendar**: choose the calendar the events should go into.
4. **Progress**: wait while your events are added.
5. **Completed**: check the summary of what was imported.

## Check your import

Open **Events** and look through the new events in **List View** or **Calendar View**. Click **Import History** on the import page to see past imports.

Events with a missing date, or with an end date before their start date, appear under **Invalid Events** on the Events page, so you can find and fix them.

## Related articles

- [Adding an event to your calendar](https://schoolzine.com/docs/adding-an-event-to-your-calendar/)

## Need a hand?

Our Customer Success Team is here to help. Call **1300 795 503**, email **support@schoolzine.com** or start a live chat in your Schoolzine account.