---
title: Adding an event to your calendar
description: Add an event to your school calendar, with its dates, details, location and an optional flyer.
url: "https://schoolzine.com/docs/adding-an-event-to-your-calendar/"
updated: "2026-10-21"
category: Calendar
tags:
  - calendar
  - events
---

# Adding an event to your calendar

Events you add to your school calendar appear on your website's calendar, and you can add them to your newsletters too. That way families see the same dates everywhere.

## Find your events

In the Control Centre, select **Events** from the menu. From here you can add a new event, import a batch of events, and manage your calendars and tags. Switch between **List View** and **Calendar View** to see your events either way.

![The Events page with the New Event and Import Events buttons](https://schoolzine.com/wp-content/uploads/sites/3/2026/10/calendar-events-list.png)

## Add an event

1. Click **New Event**.
2. Type an **Event Name**, for example "Year 6 Graduation Assembly".
3. Under **Calendars**, choose which calendar the event belongs to, such as **School Calendar**. Start typing to find it.
4. Add **Tags** if you use them, for example a year level or "Excursions and Incursions". Tags help families filter the calendar.
5. Set the **Start Date** and **End Date**. Untick **All Day** to set start and end times.
6. Use **Time Text** for a friendly description of the time, such as "9:30am in the school hall".
7. Click **Save** in the bottom-right corner.

![The Event Details section](https://schoolzine.com/wp-content/uploads/sites/3/2026/10/calendar-event-details.png)

Your event is saved and shows straight away on the calendar you chose.

![A saved event with its details](https://schoolzine.com/wp-content/uploads/sites/3/2026/10/calendar-event-saved.png)

## More event options

### Dates and visibility

- **Recurring Event**: repeat the event, for example every week for a sports training session.
- **RSVP/Closing Date**: the last day families can respond or book.
- **Publish Date** and **Publish Time**: when the event appears on your calendar. Set a future date to have it appear later.
- **Approved** and **Status**: untick these to keep the event hidden while you work on it.
- **Linked Newsletters** and **Linked Streams**: add the event to a newsletter or a Live News Stream as you create it.

### Event content

Expand **Event Content** to add a picture, a flyer and a description.

![The Event Content section](https://schoolzine.com/wp-content/uploads/sites/3/2026/10/calendar-event-content.png)

- **Upload New Image**, or **Select image from system** to use a photo from your Media Library.
- **Upload PDF** attaches a flyer. **Flyer button text** sets the words on the download button.
- **Event Summary** is a short description shown in calendar lists.
- **Event Content** is the full description families see when they open the event.

![Typing an event summary](https://schoolzine.com/wp-content/uploads/sites/3/2026/10/calendar-event-summary.png)

### Event location

Expand **Event Location** to say where the event is. For an event at school, filling in **Location** (for example "School Hall") is usually enough. For an excursion, add the full address.

![The Event Location section](https://schoolzine.com/wp-content/uploads/sites/3/2026/10/calendar-event-location.png)

### Advanced options

![The Advanced Options section](https://schoolzine.com/wp-content/uploads/sites/3/2026/10/calendar-event-advanced-options.png)

- **Intended Audience** and **Cost**: who the event is for, and any cost to families.
- **Notification Email**: who receives an email when a family books. If you leave it blank, your school's usual notification address is used.
- **Optional Web Form**: attach one of your custom online forms, such as a permission form.
- **Access - View**: choose who can see the event. Most events are **Publicly Viewable**.

## After you save

From the event's page you can:

- **Edit Event** to make changes.
- **View Event** to see it as families will.
- **Copy Event** to start a similar event without retyping everything.
- **Add Tickets** and **View Bookings** if families book places for the event.

To add the event to a newsletter, use **Link Event** in the newsletter builder.

## Related articles

- [Importing events](https://schoolzine.com/docs/importing-events/)
- [Working with articles](https://schoolzine.com/docs/working-with-articles/)

## Need a hand?

Our Customer Success Team is here to help. Call **1300 795 503**, email **support@schoolzine.com** or start a live chat in your Schoolzine account.